HOME for www.duerinckx.com

Step 1 : Get a DC License and a DC Controlled substance certificate , at http://hrla.doh.dc.gov/hrla
(duration: takes about 5 weeksif you use FCVS:
     May take months if you do not use FCVS; DC requires you to use FCVS...I believe ) ;
FCVS= Federaton Credentials Verification Service;
(sponsored by Federation of State Medical Boards)

and change the address for your Federal DEA Office of Diversion Control Registration
(to reflect a future DC address; use Howard's' address if needed; MD or VA addresses are also aceptable).
(can be done in 5 minutes).
.

Step 2: depends on the type of PHYSICIAN status you will have at Howard:
(many processes can happen in parallel)

1) Physician-Faculty Members:
a. Deans' Office (to get faculty job offer letter for WOC employment)
(The chairman of Radiology/your department will request this for you; it can take up to 3 months to get)
b. Hospital Credentialing
c. Certificate of malpractice Insurance (via MPA document)*
        MPA = Member Practice Agreement (an 18 page document; sign page 13 )
d. Faculty Practice Plan (FPP) credentialing: needed to be able to BILL for professional services.

2) Temporary Doctors/radiologists, non-faculty members, paid by hospital as "wage" employees
    (STATUS: Courtesy doctor - most new people in Radiology start here....)
a. Hospital HR to get “Temporary employee job offer” (HIRE APPROVAL FORM) letter/document
    (The Chairman of Radiology/your department will get this for you; it is a one-page document)
   (But first we need to run a criminal background check on you.
     and need your permission to do so...click here for permission form)
b. Hospital Credentialing (Start both permanent and temporary; temporary is good for 120 days)
c. Certificate of malpractice insurance (via HR job offer letter)*
d. Faculty Practice Plan (FPP) credentialing

3) Temporary Doctors/radiologists, non-faculty members, paid by hospital as independent contractors
    (STATUS: Courtesy doctor - some new people in Radiology start here....) :
See all rules in #2 above, except we will NOT provide malpractice insurance coverage.
(Updated: Sep 6, 2009)

4) Community Doctors, non-faculty
a. Hospital Credentialing

NOTE: You will also have to fill out the following forms for the Human Resources (HR) department at Howard Univ.Hospital...Click here to download

Updated on Sept 6, 2009 and April 14, 2009

By  Duerinckx

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Hospital Credentialing.

Most IMPORTANT step: Contact us:
Call: Karen Freeman (Credentialing)
Medical Staff Office
Howard University Hospital
2041 Georgia Avenue, NW
Washington DC, DC 20060
Wk: (202) 865-6702; FAX: (202) 865-6813
kfreeman@huhosp.org
Cost for initial application : $150 application fee for faculty: $200 for courtesy doctors (Non-faculty):
                  (Calculated as half the renewal fee plus $50)
     (renewals are $200/2 year for faculty; $300 / 2 yr for courtesy doctors).

PERMANENT CREDENTIALING: (call office to get forms). We will soon have electronic version (?)
First time credentilaing is valid for only 1 year; renewals are good for 2 years.

TEMPORARY CREDENTIALING (good for 120 days): download here.

NOTE:
1) If you have had malpractice cases, the processing will be much longer;
2) You will also need a medical exam done in the past 12 months. Once you have a DC medical license you are also required to have a annual physical exams. Please click here to download HEALTH STATEMENT form...you may want to do this ahead of time. Employee Health will also want to see you when you start.

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    Faculty Practice Plan (FPP) credentialing

The Howard Faculty Practice Plan (FPP) is part of a larger Faculty Practice Plan (Medical Faculty Associates, MFA) for several insitutions.
It is needed to allow us to bill for your professional services.

Contact: Robin M. Miller
Provider Relations Manager
Faculty Practice Plan Howard University
(202) 595-3223; FAX: (202) 332-0028
e-mail: robmiller@howard.edu

To learn more about the activities of the Howard FPP, see minutes from recent meetings:
AY2009-2010 Budget Advisory Committee (BAC) Mtg of April 8, 2009

Please provide your department contact with current and clear copies of the following documentation.  This information is needed to enroll you in the various third party payer plans, so the practice plan can capture the charges from the services you rendered. The enrollment process can take as long as three months, therefore making it imperative that we receive this information promptly.

• TWO UNUSUAL REQUIREMENTS (Please pay special attention; you are asked to add a DC address to two documents weeks or months prior to actually moving to DC....... a bit unusual, but needed):
  ** Federal DEA Certificate for DC (with a DC or MD or VA address!!!): go on line and change your address
  ** Curriculum Vitae, needs to to show , current HUH/HU appointment,, education/post graduate training and complete work history with month and year; all gaps in time must be addressed (Please also provide the following on a separate sheet of paper marked CONFIDENTIAL: social security number, place/date of birth) .

• (?) Electronic version of Application & all other forms: Please call office to get.
  DC License and other active state licenses
• Controlled Dangerous Substances (CDS) Certificate for DC
• Malpractice Insurance Certificate (usually provided by HU Self Insurance Trust)
• Information regarding malpractice cases - if applicable,please provide a written summary of each case, including dates of occurrence/filing, case details and outcome
• Board Certificate, if certified (a letter of Board eligibility is not acceptable), if not certified, your Residency Completion Certificate and Medical Degree are required
• ECFMG Certificate, if applicable
• National Provider Identifier  - NPI – a copy of the NPI confirmation letter
• Do you have a CAQH  (* see below) application on-line? If so, we need you to import the information for our group into your file or provide us with your username and password so our office can update your file accordingly. If you do not have a CAQH application already on file, we will request one for you.

Again, please forward these credentialing documents your department’s contact.  Feel free to call if you have any questions.  We can be reached at phone (202) 595-3223 or fax (202) 332-0028.
Thank you and Welcome to Howard University!

Council for Affordable Quality Healthcare (CAQH): It's an online database that houses an application used by the insurance carriers to access your information.
Please make sure we get you SSN (Social Security Number), DOB (date of Birth)  and POB (place of Birth)  as well.

NOTE:
1) If you have had malpractice cases, the processing will be much longer and almost automatically add 4 to 5 weeks to the processing time, starting AFTER we have a complete file!!!

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Malpractice Insurance:
The Chairman of your (future) department (at Howard) will fill out the "Howard University Self-Insurance Trust Program Application for special purpose coverage" (a single sheet of paper, two sides), and attach a copy of a partially processed MPA of HR job offer letter. This will start the process of getting you a Malpractice Insurance Certificate (usually provided by HU Self Insurance Trust).

HuH  established a “Self Insurance Trust Program” to cover our faculty physicians for malpractice.  There is a dedicated “trust” fund set aside just for malpractice expenses.  The annual malpractice coverage through the Trust is at the $1,000,000/$3,000,000 or $5 M (?) level for a Radiologist (in Oct 2008).  The rates are actuarially reviewed annually and adjustments are made, if any, in January of each year. This is occurrence coverage, i.e., Coverage will respond to incidents arising from the coverage period - regardless of when those claims are reported.

NOTE: (Sep 6, 2009 Update): This malpractice coverage is NOT available for independent contractors; if you work in radiology as an independent contractor referred to us via Locums company, then that company or yourself need to provide your own malpractice.
Contemporary Insurance Services (CIS) can help doctors in the DC area. They are an "insurance broker", and will contact up to 7 insurance companies to get a physician coverage in DC area. Unfortuntaley in Sep 2009 only one insurance company (Medical Protective) sells "occurrence coverage" in DC. We discourage the purchase of "claims made" coverage, because of the potential cost of a tail insurance coverage after you leave Howard. Individual coverage for a radiologist in DC could run between $35 k and $41 k/year. Larger groups can often provide the same for about $20k to $25k per year.

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• Nov 2008 Guidelines

  Dean's Office
  FACULTY
  WITHOUT COMPENSATION HIRE STEPS
  HIRING/REAPPOINTMENT GUIDELINES
  DEPARTMENT OF EMPLOYMENT

  NO ONE SHOULD BEGIN WORK BEFORE APPROVAL FROM THE DEPARTMENT OF EMPLOYMENT
  WITHOUT COMPENSATION (WOC) HIRE

  1.            Hiring Department (WOC already working with the University)

              -            complete the Job Opening process in Recruit and Reappoint/Create Opening

              -            select multi head count position for WOC

              -            in reappointment, insert the name of the employee

              -            input $1.00 into the compensation/salary field.

              -            indicate in “comments” that employee will perform this position as a WOC

              -            no end date necessary (submit separation in Manager Self Service to this position at the appropriate time)

              -            process separation in Manager Self Service when appointment is complete.

  2.            Hiring Department (WOC New to the University)

              -            directs WOC to input profile in PeopleSoft (instructions below) THIS IS AN IMPORTANT STEP, PLEASE ADHERE

              -            directs WOC to complete I-9, 2-page application, and to provide copy of social security card  (instructions below)

  I-9 Form can be found on Department of Employment website                                                                          http://www.hr.howard.edu/employment/employment_forms.html

              -            complete the Job Opening process in Recruit and Reappoint/Create Opening.

  -            select multi head count position for WOC

  -            input $1.00 into the compensation/salary field.

  -            indicate in “comments” that employee will perform this position as a WOC

  -            no end date necessary (submit separation in Manager Self Service to this position at the appropriate time)

  -            process separation in Manager Self Service when appointment is complete.

  3.            Department of Employment

              -            reviews and approves Job Opening

              -            conducts any required reference and background check, sets effective date

              -            collects employment forms

              -            initiates the Job Offer process for approval

              -            Will prepare the Job Offer, and send back to your department through PeopleSoft for approval of the details.  Please pick up the                         telephone and communicate with your Sr. Recruiter, if you have any questions./

              -            provides WOC and Hire Department with offer letter

             

  4.            WOC must apply for:

              -            HU Identification Card, (202) 806-7877

              -            HU E-Mail Request , http://www.howard.edu/technology/forms/cac_request-form.pdf
              -            obtain Employee Self-Service PeopleSoft access from PeopleSoft Production Support, (202) 806-2020

              -            obtain any required PeopleSoft training, schedule located, https://huleads.howard.edu
               -            obtain End User PeopleSoft Access Form (if security is needed to perform their job); http://huleads@howard.edu

  HOW TO INPUT PROFILE INTO PEOPLESOFT (New to HU PeopleSoft System)

  • Go to Department of Employment website, http://www.hr.howard.edu/employment/
  • Under Careers, click on “click to register”
  • Enter registration information
  • Under Welcome, click on “apply now without adding a job”
  • Under Choose Application, click on “complete new application”, then click “continue”
  • Proceed to input all requested information.
  • Under Personal Information, answer the 3 additional information questions.  Type “none” in the boxes if no answer, click “submit”
  • Agree to terms and agreements, click “submit”

  HOW TO DOWNLOAD COMPLETE EMPLOYMENT FORMS

  1.            Locate Employment Forms on Department of Employment website, http://www.hr.howard.edu/employment/

  2.            Forms to be completed include:

  -            Form I-9 (review acceptable identification and you must bring required documentation for approval)
  -            Social Security Card (you must bring a copy of card, OR verification printout from the Social Security Administration)
  -            2-Page Employment Application

  WOC HIRE REAPPOINTMENTS

  1.            no end date necessary (submit separation in Manager Self Service to this position at the appropriate time)

           Process separation in Manager Self Service when appointment is complete.
  2.            If needed, Employee should update vital information in Employee Self Service